A: Inform your FSH Sales Director. They will coordinate with our client services team to provide you with available times to have a one-hour onboarding call with your team and the client’s team. Once a time has been decided, the FSH Sales Director will send a calendar invite to you and the client (if the FSH Sales Director does not have the client contact information, he/she may request that you forward the invite over to the client contacts).

A: We suggest:

• <1,000 employees: Six weeks prior to live date
• >1,000 employees: Eight weeks prior to live date (or sooner)
•  Telemedicine & Care Navigation: This onboarding requires more time as a more intensive file integration must be established among the client’s TPA and Compass. The onboarding call should be scheduled at least three months before live date.

 

A: Your team that services the client and any client contacts who will be administering the program for employees (e.g., HR Director, Benefits Director, CFO, etc.).

          A: The calendar invite will include a conference line to dial into along with a webinar link.

A: The account manager will go over the telemedicine patient experience, communication strategy, reporting, eligibility file details, billing and next steps.

A: At the end of the onboarding call, the account manager will send an email to the main client point of contact to complete pending information on our onboarding website. Required details that the client will provide/receive through this website are:

• High-resolution logo for inclusion in communications
• Date(s) and time(s) for a portal training call and/or file integration call if they are having a TPA submit the file through an automated file feed

• Our emails and domains. Client should pass these along to their IT department for whitelisting
• Samples of our communication materials will be provided to preview

A: The eligibility file cannot be received by FSH until the contract is signed. Once the contract is signed, we can receive the file as early as the second of the month prior to the go-live date. The file must be submitted at least five  business days before their go-live date.

A: Every client has access to submit their file to FSH through our employer portal. There is no fee to use our portal. If a client has at least 250 employees and would like to set up an automated file feed, we can integrate with their TPA (this is usually decided during the onboarding call).

A couple of things to note about automated file feed integrations:

• TPAs may charge a fee for a file integration. The client should be sure to discuss that with the TPA prior to starting an integration with FSH.
• TPAs often require at least six to eight weeks to build the file automation so setting up a call with their TPA vendor as early as possible in the onboarding process is key to ensure that there is ample time for testing and sending the final file to us at least five business days before their go-live date.
• If the file feed is not complete by the client’s go-live date, the client will need to submit their first file and any subsequent files via our employer portal until the file integration is complete.
• If the client is also implementing Care Navigation, then the file integration will occur between the TPA and Compass directly and requires at least three months’ time to successfully complete the integration.

A: Every client will have access to on-demand monthly reports via the employer portal. In addition:

• <250 employees: Account Manager will send you and the client a quarterly utilization snapshot report taken from the employer portal along with a quarterly PDF flyer
• >250 employees: Account Manager will send you and the client a customized quarterly utilization report along with a quarterly PDF flyer
• The Account Manager will always provide days and times to have a call with you and the client to review the quarterly report in detail together via conference call/webinar

A: We will give you administrative access to their portal so that you can also view their monthly on-demand reports.

A: We will keep you copied on email correspondence with the client.  

A: All contracting questions should be directed to your First Stop Health Sales Director while all other client questions can be directed to the Account Manager.